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Fiscal Services Department

Tammie Vaught, Chief Fiscal Services Officer

Tammie Vaught

 

Tammie Vaught
Chief Fiscal Services Officer
Phone: 909-988-8511
Ext 2682

Email: tammie.vaught@cjuhsd.net
Alex Diaz
 

Alex Diaz
Accounting Manager
Phone: 909-988-8511
Ext 2684
Email: alex.diaz@cjuhsd.net

The Fiscal Services Department is dedicated to providing quality fiscal and accounting related services.  Our goal is to provide the schools, community, administrators, staff and the Board of Trustees with timely and accurate financial projections and reporting.  Our main focus is to safeguard and maximize the District’s financial resources in order to support the instructional goals and activities of the District.

The department is led by Tammie Vaught, Chief Fiscal Services Officer (CFSO) and supported by Alex Diaz, Accounting Manager along with 16 accounting professionals.  Chaffey District operates on a budget in excess of $300 Million.  The Fiscal Services department manages all financial functions of the district; which include:  Accounts Payable, Accounts Receivable, Attendance Accounting, Budgeting, Grant Accounting, Payroll and Employee Deduction Processing, California Department of Education fiscal reporting along with oversight of Associated Student Body (ASB) and Parent-Run Booster Club finances.

Fiscal Services works closely with all school sites and departments to assist in accessing resources required to educate the students of Chaffey District.  Fiscal Services conducts trainings and reviews all financial transactions to ensure compliance with the policies and regulations of the San Bernardino County Superintendent of Schools, California Department of Education and the Board of Trustees.

Our division coordinates annual Financial Compliance Audits, which upon completion, are presented to the Board of Trustees for review.  Copies of audit reports are available for review under the “Audit Report” section below.

For questions regarding the documents listed on this page, please contact Mrs. Tammie Vaught, CFSO at (909) 988-8511 Ext 2682 or Ms. Annette Montez, Fiscal Services Secretary at (909) 988-8511 ext. 2691. 

Fiscal Services Staff Directory

NAME: POSITION: RESPONSIBILITIES
Tammie Vaught Chief Fiscal Svcs Officer Fiscal Dept. Oversight, Budgets
Annette Montez Fiscal Services Secretary Deposits, Audit Review Coordination
Alex Diaz Accounting Manager A/P Oversight, Attendance
Regina Terrones Accountant G/L, Facilities Accounting
     
Accounts Payable    
Sam Barker Account Technician II Vendors A-M
Lourdes Ramirez Account Technician II Vendors N-Z
Ledawn Larsen Account Technician II Maintenance/Transportation, Utility Pymts
Connie Hendrickson Account Technician II Construction/Facilities Pymts/Tiden Coil Projects
Lindsay Spencer Account Technician II Facility Pymnts/Architects/Inspections/Environmental
Maria Solorio Account Technician II Edison/SoCal Gas/Contracts/Travel Claims/Retiree Reim
Cindy Guzman Account Technician I File Clerk/Record Retention/Mail and Warrant Processing
     
Accounts Receivable    
Lindsay Spencer Account Technician III Accounts Receivables
     
Budget    
Pam White Fiscal Analyst Unrestricted Funds/Local Grants, ASB
Pat Tousley Fiscal Analyst Federal Grants
Kim Tyner Fiscal Analyst State Grants, Adult Ed
     
Payroll    
Shelli Walker Payroll Analyst Classified Contract
Denise Tiberi Payroll Analyst Hourly, Substitutes
TBA Payroll Analyst Certificated Contract
Susan Packler Payroll Analyst  
     
Accounting    
Megan Brown Account Technician II Bank Reconciliations, Appropriation Control, 1099's, W-9, W-2

Reports

District Audit Reports
2017-2018 (PDF)
2016-2017 (PDF)
2015-2016 (PDF)
2014-2015 (PDF)
2013-2014 (PDF)
2012-2013 (PDF)
2011-2012 (PDF)
2010-2011 (PDF)
2009-2010 (PDF)
 
Measure P Audit Reports
2017-2018 Measure P Audit Report (PDF)
2016-2017 Measure P Audit Report (PDF)
2015-2016 Measure P Audit Report (PDF)
2014-2015 Measure P Audit Report (PDF)
2013-2014 Measure P Audit Report (PDF)
2012-2013 Measure P Audit Report (PDF)
 
Financial Reports
Resolution 2013-09 Tier III Flexibility (PDF)
2012-2013 Education Protection Account Unaudited Actual Expenditures (PDF)
2013-2014 Education Protection Account (PDF)
2014-2015 Education Protection Account (PDF)
2015-2016 Education Protection Account (PDF)
2016-2017 Education Protection Account (PDF)
2017-2018 Education Protection Account (PDF)
2017-2018 Education Protection Account - Actuals (PDF)
2018-2019 Education Protection Account (PDF)
2019-2020 Education Protection Account (PDF)

 

Interim Reports
2011-2012 First Interim (PDF)
2011-2012 Second Interim (PDF)
2012-2013 First Interim (PDF)
2012-2013 Second Interim (PDF)
2013-2014 First Interim (PDF)
2013-2014 Second Interim (PDF)
2014-2015 First Interim (PDF)
2014-2015 Second Interim (PDF)
2015-2016 First Interim (PDF)
2015-2016 Second Interim (PDF)
2016-2017 First interim (PDF)
2016-2017 Second Interim (PDF)
2017-2018 First Interim (PDF)
2017-2018 Second Interim(PDF)
2018-2019 First Interim (PDF)
2018-2019 Second Interim (PDF)

 

Unaudited Actuals
2010-2011 (PDF)
2011-2012 (PDF)
2012-2013 (PDF)
2013-2014 (PDF)
2014-2015 (PDF)
2015-2016 (PDF)
2016-2017 (PDF)
2017-2018 (PDF)
2018-2019 (PDF)

 

 
 
Budget
2011-2012 (PDF)
2012-2013 (PDF)
2013-2014 (PDF)
2014-2015 (PDF)
2015-2016 (PDF)
2016-2017 (PDF)
2017-2018 (PDF)
2018-2019 (PDF)
2019-2020 (PDF)
 
Booster Club Documents
2019-2020 Booster Club handbook (PDF)
2019-2020 Booster Club Application (PDF)
2017-2018 Booster Meeting Agenda (PDF)
2019-2020 Booster Tax Letter (PDF)
1099 Information Sheet (PDF)
Guidelines for Student Fees (PDF)

 

Payroll  
IRS Form W-9 (PDF) Conference Reimbursement (PDF)
Federal Withholdings (PDF) Mileage Reimbursement (PDF)
State Withholdings (PDF) TSA, 403b (Roth) (PDF)
Paycheck Stub Access (PDF) TSA, 403b (Traditional) (PDF)

 

Forms
Daily Attendance Record (PDF)